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      An Initiative to Improve Follow-up of Patients with Glaucoma

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          Abstract

          Purpose

          This study describes the implementation of an electronic medical record (EMR)-based initiative aimed at reducing the number of patients with glaucoma-related diagnoses lost to follow-up (LTF) and reviews its short-term outcomes.

          Design

          Retrospective, comparative case series.

          Participants

          Patients with glaucoma-related diagnoses seen 1 year prior at the Lahey Medical Center and who had not returned within the 6-month period between January 1, 2020, and June 30, 2020, which spanned the outbreak of the Coronavirus Disease 2019 (COVID-19) pandemic in the United States.

          Methods

          An EMR-based tool was designed to identify patients suspected of being LTF with glaucoma-related diagnoses. Providers were enlisted to review the EMR for each of these patients and re-engage them, as appropriate. One month later, the initiative was evaluated by means of a retrospective chart review. Binary logistic regression analysis was used to identify demographic, clinical, and sociomedical factors associated with being LTF.

          Main Outcome Measures

          Patients who completed a telemedicine or in-person appointment, or had a future scheduled or ordered return appointment, were considered re-engaged.

          Results

          Of the 3551 patients seen during the study period, 384 patients were identified as LTF (11%), with 60 identifying COVID-19 as the reason for canceling their visit (16%). Patients who lived farther from the eye clinic ( P < 0.001) or who had a history of canceling or missing an appointment ( P < 0.001) were more likely to be LTF. Patients with open-angle glaucoma ( P = 0.042) or who had completed a visual field ( P < 0.001) or ophthalmic imaging ( P < 0.001) within the past year were less likely to be LTF. One month after the re-engagement initiative, 124 LTF patients (32%) had been re-engaged (40% through telemedicine), 238 patients (62%) had future scheduling orders in place, and 22 patients (6%) had no active plan for future follow-up.

          Conclusions

          An EMR-based tool is an effective method for identifying patients at risk of being LTF and provides an opportunity for providers to recall and re-engage patients. Use of telemedicine to recontact LTF patients shows promise of improving the management of glaucoma, enhancing clinical productivity, and documenting treatment plans, thereby potentially reducing medicolegal liability.

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          Most cited references29

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          Virtual Ophthalmology: Telemedicine in a Covid-19 Era

          Purpose To discuss the effects of the SARS-Cov-2 betacoronavirus on ambulatory ophthalmology practices, the value proposition of telemedicine, tele-ophthalmology implementation methodologies, and the accelerated future of telemedicine. Design Review of the current telehealth landscape including usage, policies, and techniques for ambulatory practice integration. Methods We provide author-initiated review of recent trends in telehealth, governmental recommendations for healthcare delivery during the COVID-19 pandemic, and a PubMed Central query for telemedicine in ophthalmology or tele-ophthalmology. In addition, authors’ comprehensive experience in telemedicine design and implementation is provided. Results A summary describing the present state of telehealth, tele-ophthalmology modeling, care delivery, and the proposed impact of telehealth surges on the future of ophthalmology practice. Conclusion Recent patient and provider interest in telemedicine, the relaxation of regulatory restrictions, increased remote care reimbursement, and ongoing social distancing practices compels many ophthalmologists to consider virtualizing services.
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            Sustainable practice of ophthalmology during COVID-19: challenges and solutions

            Purpose The Coronavirus (COVID-19) outbreak is rapidly emerging as a global health threat. With no proven vaccination or treatment, infection control measures are paramount. In this article, we aim to describe the impact of COVID-19 on our practice and share our strategies and guidelines to maintain a sustainable ophthalmology practice. Methods Tan Tock Seng Hospital (TTSH) Eye Centre is the only ophthalmology department supporting the National Centre for Infectious Diseases (NCID), which is the national screening center and the main center for management of COVID-19 patients in Singapore. Our guidelines during this outbreak are discussed. Results Challenges in different care settings in our ophthalmology practice have been identified and analyzed with practical solutions and guidelines implemented in anticipation of these challenges. First, to minimize cross-infection of COVID-19, stringent infection control measures were set up. These include personal protective equipment (PPE) for healthcare workers and routine cleaning of “high-touch” surfaces. Second, for outpatient care, a stringent dual screening and triaging process were carried out to identify high-risk patients, with proper isolation for such patients. Administrative measures to lower patient attendance and reschedule appointments were carried out. Third, inpatient and outpatient care were separated to minimize interactions. Last but not least, logistics and manpower plans were drawn up in anticipation of resource demands and measures to improve the mental well-being of staff were implemented. Conclusion We hope our measures during this COVID-19 pandemic can help ophthalmologists globally and serve to guide and maintain safe access in ophthalmology clinics when faced with similar disease outbreaks.
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              The COVID-19 pandemic will redefine the future delivery of glaucoma care

              Glaucoma is the leading cause of preventable vison loss in the United Kingdom and is responsible for almost one third of new vision impairment certifications [1]. The provision of safe and effective glaucoma care even prior to the current COVID-19 pandemic has been challenging. The British Ophthalmological Surveillance Unit found that up to 22 people per month suffered permanent and severe vision loss as a consequence of delayed follow-up, due to insufficient capacity within hospital eye services [2]. Formal Investigation by the Healthcare Safety Investigation Branch [3] made several recommendations including the need for appropriate specialist-led clinical decision making, clinical pathway redesign, improved referral refinement schemes and validation of risk stratification. Limited progress has been made in recent years despite the issuance of national guidance regarding the conduct of “virtual” glaucoma clinics to help increase capacity [4] and an evidence-based appraisal of current referral refinement strategies [5]. Significant barriers to widespread implementation still exist including an incongruence between organisational structures and emerging models of care and the impact of new roles and relationships upon the function of multi-professional teams [6]. The COVID-19 pandemic has altered life for the entire population of the United Kingdom in a manner not previously experienced during the lifetime of the majority. Rapid changes to how people live, work and access healthcare have been enforced with limited resistance by citizens. Existing approaches to the monitoring of chronic conditions such as glaucoma, which are not often immediately life or sight threatening, have been abandoned because of the priority to preserve life. Almost 120,000 patients attended outpatient consultations within the glaucoma service across the Moorfields Network over the past year with a median age of 68 and almost half aged over 70. In anticipation of the mitigation strategies implemented by the U.K. government, we have deferred almost 30,000 glaucoma outpatient attendances. The immediate priority was the task of balancing individual patient’s risk of developing glaucoma-related visual impairment during mitigation against their risk of death from COVID-19. The latter was more straightforward to define due to clear government guidance [7], however the former was more challenging. There is currently no nationally agreed, evidence-based risk stratification model for glaucoma. Some have used simple measures of disease staging such as mean deviation as surrogates for risk, but more refined, individualised risk stratification must take into consideration factors related to both glaucoma-related visual impairment and quality of life, which is influenced by the extent of either unilateral or bilateral disease [8, 9]. Potential decision-making tools also need to incorporate ocular and systemic co-morbidities, rate of disease progression, visual needs and driving status. Further refinement and validation of risk stratification tools is an immediate priority that is essential to safeguard the vision-related quality of life of glaucoma patients across the country. A “three tier” approach of consultant-led care has been established as the new model of stratified care delivery within the glaucoma service at Moorfields, including consultant-led face-to face clinics, optometrist-led clinics and technician-led “virtual” clinics for those patients at lowest risk [10]. Remote decision making using data collected from glaucoma patients has been shown to be both safe and efficient [11]. Despite this innovation, eighty-six percent of all glaucoma attendances across the Moorfields Network prior to the COVID-19 pandemic still involved a face-to-face visit with either a consultant or specialist optometrist. Our response to the current national situation has been to triage patients based upon their COVID-19 and medium-term glaucoma risk, with only clinically urgent cases currently being seen in a hospital setting. The ability to very rapidly risk stratify such large numbers of patients was only possible due to readily accessible data from electronic medical records. Social distancing measures will become a part of daily life for the foreseeable future. These measures will have direct impact on both the ability and desire of patients to travel to an appointment in a hospital eye clinic. The mean distance from home to local clinic is currently nine miles for glaucoma patients at Moorfields, and concerns over the use of public transport will negatively impact attendances. Clinic capacities will also be reduced by the need to incorporate social distancing within waiting areas. The only viable option to handle the newly exacerbated mismatch between capacity and demand that we now face is to increase the provision of technician-led remote monitoring clinics to facilitate a major shift to consultant-led virtual review. Previously, patients expressed concern at the lack of an interaction with a specialist in “virtual clinics”. However, an unintended consequence of the COVID-19 pandemic is that patient perceptions have now changed due to concerns about the risk associated with travel and attendance in a hospital environment. Collaborations between commissioners, primary care settings and high street optometry providers must be accelerated in order to facilitate the capture of patient data closer to home, away from the hospital environment, but with the capability for all necessary data to be available for consultant-led decision making. A coherent digital strategy to integrate clinical information with visual fields and raw imaging data (to allow automated progression analysis remotely) will be essential. Artificial Intelligence strategies will help streamline care pathways in the future [12], but are not required for the immediate shift to high volume remote review. Online video consultations have recently been a useful adjunct to emergency eye care, with over 100 urgent consultations a day at Moorfields, but they currently have a limited role in glaucoma care due to the need for ancillary data to make clinical decisions. Recent advances in technologies to provide home monitoring of intraocular pressures and visual fields may enable the expansion of this approach in the future, but as yet remain insufficiently validated for introduction [13, 14]. Over the recent weeks, many patient concerns have been readily resolved via telephone interaction with a glaucoma consultant, which will prove a useful adjunct to “virtual clinics” in the future. The U.K Ophthalmology Alliance’s “Patient Standards for Glaucoma”, developed with both patients and clinicians, is a useful resource to optimise the patient experience of remote consultations [15]. The COVID-19 pandemic has completely redefined the landscape in which glaucoma care must now be delivered. New risk stratification models must now account for both glaucoma-related risk of lifetime vision loss and the uncertain risk of harm from COVID-19 infection arising from hospital-based eye-care. These enforced changes also mean we have a once in a generation chance to transform what we do, to focus on those in real need and protect those at risk. Let us hope we are up to the task.
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                Author and article information

                Contributors
                Journal
                Ophthalmol Sci
                Ophthalmol Sci
                Ophthalmology Science
                Elsevier
                2666-9145
                22 September 2021
                December 2021
                22 September 2021
                : 1
                : 4
                : 100059
                Affiliations
                [1 ]Department of Ophthalmology, Lahey Hospital & Medical Center, Peabody, Massachusetts
                [2 ]Department of Ophthalmology, Tufts University School of Medicine, Boston, Massachusetts
                Author notes
                []Correspondence: David J. Ramsey, MD, PhD, MPH, Lahey Medical Center, 1 Essex Center Drive, Peabody, MA 01960. David.J.Ramsey@ 123456lahey.org
                Article
                S2666-9145(21)00057-9 100059
                10.1016/j.xops.2021.100059
                9560565
                36246940
                ac82ddfe-0c88-46c1-b813-ccc920fb5dee
                © 2021 by the American Academy of Ophthalmology.

                This is an open access article under the CC BY-NC-ND license (http://creativecommons.org/licenses/by-nc-nd/4.0/).

                History
                : 1 July 2021
                : 14 August 2021
                : 2 September 2021
                Categories
                Original Article

                adherence,electronic health record,glaucoma,medical informatics,open-angle glaucoma,quality improvement,taxonomy,cdr, cup-to-disc ratio,ci, confidence interval,covid-19, coronavirus disease 2019,emr, electronic medical record,iop, intraocular pressure,ltf, lost to follow-up,or, odds ratio,poag, primary open-angle glaucoma,qi, quality improvement,rnfl, retinal nerve fiber layer,va, visual acuity

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