EASE Scientific Poster Exhibition and Competition 2025

You are invited to submit an abstract to the EASE Scientific Poster Exhibition and Competition being held in conjunction with the 18th EASE General Assembly and Conference in Oslo, Norway from 14-16 May 2025. 

Posters may be submitted in three categories:

• Scientific Posters
  a visual and concise presentation of research findings, designed to communicate the essence of a research project in a format that is engaging, clear, and accessible to a broad audience.
• Scholarly Publishing Process and Innovation Posters
  for those working in scholarly editing and publishing, to communicate initiatives or projects that are not directly tied to research results. These posters may focus on sharing workflows, tools, methodologies, and best practices within academic publishing.
• Community Engagement and Collaboration Posters
  for community groups, e.g. an EASE Regional Chapter, a Special Interest group or an Editorial Association to describe their work and activities. These posters should showcase the mission, activities, impact, and goals of the Chapter, Group etc.

A prize will be awarded to the best poster in each category, plus an additional prize for the best Norwegian submission.

Physical posters will be displayed at the venue during the Conference and they will be displayed online from 1 May onwards. 

The winners and runners up in each category will be invited to present their poster in a >5-minute presentation, live (in-person or online) at the Conference on Friday, 16 May. 

Timetable

• 7 January –  Invitation to submit abstracts opens

Each abstract will be assessed within 14 days of submission and you will receive some feedback and an invitation to submit a final poster if approved.

• 10 April    –  Invitation to submit abstracts closes
• 17 April    –  Closing date for final posters to be submitted
• 1 May       –  Exhibition goes live on Conference webpages
• 14 May     –  Exhibition goes live at Conference venue
• 16 May     –  winners and runners up in each category present their poster at the Conference (in-person or online).

Technical specification

To submit a poster, please provide it in .pdf format, for publication on the Conference website in landscape or portrait orientation.

Posters will be printed to exhibit at the Conference venue. Please ensure they are less than A1 size.

If you wish, you may also provide a <5-minute video presentation in .mp4 format with audio in English, which will be published alongside your poster. Please prepare a transcript of the audio and upload your files to this folder by the closing date, 17 April.

Marks scheme

Please note the judging panel will use the following marks scheme to judge the scientific poster entries.

• Organisational and study framework
  20 marks
• Novel nature of the content: ie does this add to our scientific knowledge
  10 marks
• Content: quality of the research methodology and the scientific information, sufficient referencing, correct use of tables and graphs
  20 marks
• Presentation style, clarity of communication, readability and visual appeal
  10 marks

Abstracts should be sent to secretary@ease.org.uk to be assessed. Submitters will receive some feedback to help them improve their final poster.

For advice on how to prepare your poster, please register for our Workshop, Scientific poster and video presentation preparation which will be held live on Thursday, 23 January at 2pm (UK time), and available afterwards by viewing the recording. 

View exhibitions from our previous two conferences here: 

• 17th EASE Conference Poster Exhibition
• 16th EASE Conference Poster Exhibition

Scientific Programme

The 18th EASE Conference will be held in Olso, Norway and online from Wednesday, 14 to Friday, 16 May 2025.

Please note: all times displayed are in CET-Olso time and maybe subject to change. Please check carefully in the days leading up to the event for final timings.

We are offering three optional workshops alongside the main Conference Programme. Follow the links to learn more:

Tuesday, 13 May 2025 9.00am-3.25pm
How to be a Successful Journal Editor – with Duncan Nicholas

Tuesday, 13 May 2025 3.45pm-5.45pm
COPE workshop: Introduction to Publication Ethics – with Siri Lunde Strømme and Matt Hodgkinson

Wednesday, 14 May 2025 9.00am-1.00pm
ISMTE Workshop: Achieving an Effective Editorial Office in the Age of Misinformation

Wednesday, 14 May 2025

2.00pm-3.00pm
In venue registration, poster viewings and networking

3.00pm-4.00pm
23rd Annual General Meeting of the Company European Association of Science Editors

5.00pm-5.45pm – Session 1
Keynote presentation – Science in the Age of Misinformation

6.00pm-7.30pm

Drinks Reception and Tour – City Hall

Thursday, 15 May 2025

9.00am-9.30am – Session 2
Plenary: Disinformation in Publishing

9.30am-10.30am – Session 3
Panel discussion – Research Integrity Checks: the Promise and Perils of New Tech and How to Find a Balance

10.30am-11.15am – coffee break

11.15am-12.00pm – Session 4
Panel discussion – Preserving the Integrity of the Scholarly Record: Opportunities for Editors

12.00pm-1.00pm – Session 5
Pressures and Solutions for Shoestring-budget Journal Publishers

1.00pm-2.15pm – Lunch break

2.45pm-3.30pm – Session 6a)
Rethinking Peer Review: Enhancing Reliability in Scholarly Publishing

3.30pm-4.15pm – Session 6b)
Trust Indicators

4.15pm-4.45pm – Tea break

4.45pm-5.30pm – Session 7
Intercepting Misconduct – Practical Tips for Editors

7.00pm – Welcome drinks in the Conference venue

8.00pm – Conference dinner

Friday, 16 May 2025

9.00am-9.30am – Session 8
Keynote presentation – Author Identity in the Age of Misinformation

9.30am-10.30am – Session 9
Panel discussion – Trustworthy and Quality Journals: A Multi-stakeholder Perspective

10.30am-11.15am – Coffee break

11.15am-12.15pm – Session 10
Panel discussion – What do Editors and Authors Expect from Manuscript Editors?

12.15pm-1.00pm
Scientific Poster Presentations

1.00pm-2.15pm – Lunch break

2.15pm-3.15pm – Session 11
How Can You Contribute to your Journal’s Sustainability

3.15pm-3.45pm – Tea break

3.45pm-4.30pm – Session 12
Debate – Journal Editors Do Not Need to Worry About Preventing Misinformation From Being Spread

4.30pm-4.40pm – Closing Remarks